Documents and reports
Automatic generation of PDFs, Excel reports, delivery notes, or protocols from existing data.
Test report is automatically generated as a PDF after the measurement and sent by email.
Automate processes.
Gain time.
We build tailored automations for Swiss SMEs. They run quietly in the background, without extra effort for your staff.
0 h
saved for our clients.
Every hour your staff doesn't spend on routine work is an hour for value-creating work. This number grows with every project we deliver.
The problem
Many SMEs lose hours every day to manual routine work.
Transferring data, forwarding emails, generating reports, filling out forms. It costs time, creates errors, and ties up staff.
Today
Without automation
- Data is transferred manually between systems
- Reports are created and sent by hand
- Errors from copy-paste and media breaks
- Staff is occupied with routine work
- Scaling immediately costs additional headcount
Tomorrow
With WPA Systems
- Data flows run automatically in the background
- Documents are created and sent automatically
- Consistent, error-free processes
- Staff focuses on value-creating work
- Growth without proportional headcount
What we automate
Areas where automation has the biggest impact.
Email and notifications
Automatic emails, reminders, escalations, and status updates, triggered by events in your systems.
An incoming order triggers a confirmation to the customer and a task in the internal system.
System integrations
Connect different software systems with each other: ERP, CRM, accounting, inventory management, webshop.
An order in the webshop is automatically transferred into the ERP system.
Forms and data capture
Digital forms that process data directly. No more manual transfers.
A service form goes automatically into the CRM, the calendar, and as a notification to the technician.
Approvals and workflows
Map multi-stage approval processes digitally, with automatic reminders and a complete audit log.
A process is approved by the manager with a single click and forwarded automatically.
Data processing and export
Collect, clean, merge, and export raw data from various sources in a prepared format.
A daily evaluation from three systems is automatically merged into one dashboard.
Custom calculation tool
Calculate and generate quotes directly from existing data. No more manual transfers.
The process specialist enters the parameters, the tool calculates the effort and creates the quote automatically.
Data maintenance and synchronization
Keep master data up to date across systems, without manual intervention.
A customer change in the CRM is automatically applied in accounting and shipping.
Invoice processing
Capture, check, and forward incoming invoices without manual steps.
A PDF invoice is automatically read out and forwarded for approval.
How we work
Six steps. Clearly defined.
01
Kickoff
We get to know each other. Together we analyze your process. We discover weak points and opportunities for improvement as a team.
02
Concept
Within 5 working days the concept is worked out and presented. We explain the processes of the automation.
03
Prototype
Within two weeks we build a working prototype. We present it and demonstrate the automation as a proof of concept.
04
Test phase
After your approval, we install the prototype at your site. You test it in your operation and share weak points and improvement requests with us.
05
Finalization
We bundle all optimizations and make the decision on the final implementation together.
06
Operation and support
After implementation we accompany the ongoing operation and are there to support you with questions or adjustments.
Who we are
„We are three people with our roots in industry. We know the processes because we stood in the middle of them. Not because we know them from textbooks."
- Process engineer
- Process technician & IT infrastructure
- Precision mechanics specialist
Let's talk about your process.
A no-obligation initial consultation. Together we analyze your process and identify automation potential.
